Online Board Meetings Benefits
Teleconference meetings are becoming more common as many companies are adjusting to working from home following the pandemic. Meetings via teleconferencing are efficient, but there are some issues to be considered.
The lack of engagement can be a bit daunting for those who aren’t accustomed to communicating online, leading to a decreased interest in the meeting. This can hinder the board’s progress and delay the agenda.
It can also be difficult to discern facial expressions and body language in a virtual conversation, which can lead to confusions. Eye contact is not always present. can make directors feel less confident speaking up, and they can become passive listeners, which is not the ideal situation for a board.
The board portal can be used to address these problems. For example, a board management tool with a secure video conference feature makes it simple to record meetings and keep important documents in one place. Directors can access the minutes and documents anytime, from any device, even prior to the next meeting.
It is also a great idea to ensure that the room is spotless and free of distractions. For instance, the meeting should not be held during meal times and all attendees should mute their phones when they are not talking to reduce background noise. The chair should be able to look over everyone in attendance and encourage them to only use their microphones only when they are needed.
Leave a comment