In a world where collaboration is paramount, companies often have designated areas for meetings and discussions. Board rooms and conference rooms are two of the most popular choices. While they have similar functions they differ in terms of purpose as well as design and atmosphere. Understanding the differences between these spaces can help companies make the most of these valuable assets.
The main function of a boardroom is to host meetings of the company’s board of directors. This is a set made up of shareholders who are elected to run the company. During these meetings, key decisions regarding the strategic direction of the company, policy formulation, and major investment decisions are made. These meetings are usually conducted on a regular basis and at least every business quarter.
Boardrooms should reflect the seriousness and formality of the discussions taking place. They should also be equipped with the proper infrastructure for effective communication, such as audiovisual equipment, like large screens, video conferencing and projectors. Additionally, whiteboards are often available to assist in note-taking and brainstorming.
As opposed to boardrooms meetings rooms are more casual and are designed to host a variety of different kinds of meetings. They can be used, for example for meetings with departments or client presentations. Meeting rooms can also be utilized for virtual meetings, which can provide many benefits for board members, such as increased attendance, lower costs for travel, and a greater diversity of board members. Virtual boards also facilitate better decision-making as they eliminate the need to wait until everyone is physically present to discuss and settle on the appropriate plan of action.
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